Adding Your First Gig

Get your first gig into the diary and published on your website in a few minutes.

Step 1 — Add a venue

Every gig needs a venue, so add your venue first. If you’ve already added venues you can skip to Step 2.

Go to Gig Diary → Venues in your WordPress admin
Click Add Venue
Fill in the venue details
Name and city are the most important — address and phone are optional but useful for the map link on your public gig listing.
Click Save Venue

Step 2 — Add a gig

Go to Gig Diary → Gigs
Click Add Gig
Fill in the gig details
Date and venue are required. Everything else is optional.
Click Save Gig

Gig fields explained

Field	Notes
Date	Required. The date of the gig.
Time	Optional. Displayed on public listings if set.
Venue	Required. Select from your saved venues.
Status	Confirmed, Provisional, Cancelled, or Private. Provisional shows a badge on public listings. Cancelled shows a strikethrough. Private is hidden from the website.
Age restriction	Displayed on public listings — e.g. 18+, All Ages/Licensed.
Admission	Ticket price or “Free”. Displayed publicly.
Notes	Public — shown on your gig listing page.
Private notes	Admin only — never shown publicly. Use for fee details, contact notes etc. (Pro+)
Fee	Admin only — your fee for the gig. Never shown publicly. (Pro+)
Hide from website	Keeps the gig in your diary without publishing it.
Hide from calendar	Keeps the gig out of Google Calendar sync. (Starter+)

Step 3 — Publish your gig listings

Add the gig listing shortcode to any WordPress page to display your upcoming and past gigs automatically.

Create or edit a WordPress page — e.g. a page called “Gigs” or “Shows”
Add a shortcode block and enter:
[pb_gig_diary]
Publish the page — your gig listings will appear automatically

Tip The shortcode automatically separates upcoming and past gigs into two sections. Past gigs show the most recent first, with a “Load more” button if you have more than 30.

For more shortcode options — filtering by year, upcoming only, past only — see Gig listings & shortcodes.

What your gig listing looks like

Each gig shows:

Date and time
Venue name and address with a map link
Status badge if provisional or cancelled
Age restriction and admission if set
Public notes if set
View setlist link if a public setlist exists (Studio+)

Google Calendar sync If you have a Starter or above licence and have connected a Google Calendar, the gig will also appear there automatically. See Google Calendar sync for setup instructions.

Editing and deleting gigs

From Gig Diary → Gigs, use the Edit, Duplicate, and Delete links on each row. Duplicating a gig is handy for recurring shows at the same venue — it copies all details including any setlist.

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